actiTIME is a time tracking software that helps with project and task management and business performance analysis. Available online and on-premise, it features project cost control, time and billing reports, leave time management, and integrations through Zapier. actiTIME Online has a free plan and paid monthly subscriptions with fees that go up to $7 per user, and it’s best for small to midsize businesses (SMBs).
actiTIME Pros and Cons
Easy to use
Steep pricing compared to competitors
Integrates with QuickBooks
Lacks expense tracking and estimate creation tools
Who actiTIME Is Best For
- SMBs that need a budget-friendly time tracking app: It has a free plan for up to three users, and that already includes time tracking and invoicing capabilities. Additionally, actiTIME Online’s free option enables you to create unlimited projects and tasks as well as add an infinite number of users and/or clients.
actiTIME’s pricing guide shows two products: Online (monthly fees range from $0 to $7 per user) and Self-Hosted (starts at $120 per user). The main differences between the products are the installation type, data export types, and access to application programming interface (API).
Numbers of Users
(Monthly or Annual Subscription)
Up to 3
(or $6/user/month, billed annually)
1 to 40
(or $5/user/month, billed annually)
41 to 200
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This product is accessible via web browser, which means that subscribers may utilize it anytime and anywhere. Its data export options are comma-separated values (CSV), which is the free plan, and CSV and application programming interface (API), which are paid options. Users are granted access to unlimited projects, free upgrades, integration with actiPLANS, basic email support, technical maintenance, daily backups, and a free mobile app.
Moreover, its free version—which you can access after signing up for actiTIME’s free trial—can handle a team of up to three but doesn’t support the following functionalities: time-track approval, task estimates, API, Chrome extension, overtime registration, and QuickBooks integration. Meanwhile, actiTIME Online’s paid subscriptions cater to up to an infinite number of users and feature full capabilities.
Made to be installed on your own server, it allows users to access it via the local network. actiTIME Self-Hosted’s features include unlimited projects, access to API, integration with QuickBooks, a free Chrome extension, and a free mobile app. Moreover, minor upgrades are free, whereas major upgrades cost 100% of the initial price.
For those who need custom quotes and nonprofits who are interested in discounts, you may email the provider at firstname.lastname@example.org.
actiTIME Alternatives 2020
The provider offers a solution that will help you track time, manage project scope, and analyze business performance. I have compiled actiTIME’s most essential features to help you decide if it’s the time tracking app for you.
With this, you can record hours worked, write comments, and submit leaves on one weekly timesheet. Managers can also monitor hours and members’ performance across projects and clients, enabling them to assess productivity.
Work Scope Management
actiTIME allows you to assign work to individuals or a team, monitor project progress, either bulk upload tasks from CSV or create multiple tasks in one go, and customize the terminologies for “clients,” “projects,” and “tasks”—helping you create a better workflow.
Monitor all days off, such as absences, sick days, and vacations, with this function, which also has an automated leave calculation and accrual capability. actiTIME also lets you create specific time-off types, like “parental leave,” and assign hourly rates for each so that you can easily track leave-related costs.
Time and Billing Reports
With actiTIME’s built-in invoice feature and your time and billable task and/or project data, you can either create a new report or run a saved template to send as a client invoice. Moreover, this solution allows you to assess project profitability and compare costs vs billed hours.
The platform is designed to adapt to your needs, which makes for a smooth user experience. Administrators can, among other things, disable unnecessary functions, set team-wide and personal schedules that align with company policies, streamline project workflow, and create leave types that make overtime calculation reports more accurate.
Summary of actiTIME Reviews
Patrons who left positive actiTIME reviews highlighted its ease of use, versatility, excellent customer service, ability to record time per task, and report type selection. On the flip side, some customers expressed dissatisfaction with its expensive pricing and dated look and feel, though it should be noted that there aren’t many recent negative reviews as of this writing (April 3, 2020).
Easy to use and automatic email reminders are great
“Tracking your hours at work is simple with actiTIME. You can record time you spent on a particular task and leave comments on the hours that you record. I like the timesheet summary because it gives you an overview of time distributed on a particular task. It is nice to be able to make sure that everyone has their timesheet turned in on time by sending out automatic email reminders that they are due. You can review the hours of each employee and approve and lock timesheets where changes can’t be made before payroll.”
— Rachel Staggs
actiTIME Frequently Asked Questions (FAQs)
How do I begin tracking hours?
You can start tracking time after creating tasks and adding them to your timesheet.
Does actiTIME mobile work offline?
Yes, it does. Data will sync as soon as an internet connection becomes available. Moreover, with its mobile app, you can report time only for active tasks and projects that are assigned to you.
What languages is actiTIME available in?
Its interface is available only in English, but the platform allows you to enter customized names for clients, tasks, projects, and departments in other languages.
Our Top Time Tracking Software Picks
If you aren’t sure if actiTIME is right for you, then this article on the best time tracking software is a review of our top choices. Our team looked at a variety of solutions and narrowed our recommendations down based on price, ease of use, and features like time entry options, invoicing, project management, reports, and integrations.