ActiveCollab is a project management software designed to help with workload management, time tracking, and project profitability. It features task automation, editable Gantt charts, task dependencies, and several third-party integrations among others. It costs $7 per member, per month and is best for businesses and freelancers that want built-in time tracking and invoicing tools for easy client billing.
ActiveCollab Pros and Cons
Built-in time tracking and invoicing tools
Lack of customization options
Responsive customer support
Who ActiveCollab Is Best For
- Those who want built-in time tracking and invoicing tools: You do not have to pay for additional software to monitor billable hours and get paid by clients. You can send cost estimates from ActiveCollab; and once approved, it gets converted into a project where you can track working hours. Once a project is done, simply raise an invoice from the system and get paid online—all from the platform.
ActiveCollab’s pricing page shows a flat-fee subscription of $7 per member, per month ($6.25 per member, per month, if paid annually). It includes a full set of project management tools such as email integration, client management, task dependencies, recurring tasks, and unlimited projects, tasks, and time records.
For an additional $4 per member, per month ($3 per member, per month if paid annually), you can get add-on features like workload management, team member availability, time estimates, time sheet, invoicing, profitability, online payments, and QuickBooks and Xero integrations.
Note that ActiveCollab’s per-seat pricing is going to be the same for every user, regardless of role (Owner, Member, Member+, or Client), and all clients that don’t have the Client+ role are free of charge.
If you are interested in seeing ActiveCollab in action before subscribing, then you can sign up for the 90-day free trial, no credit card required. Furthermore, educational institutions and nonprofit organizations are given a 50% discount on subscriptions. You can apply for a discount on its website.
ActiveCollab Alternatives 2020
Teams of 10 or more as it combines project management with group chat and cloud storage
Small teams and those who want simple task management that adapts quickly into your team’s existing workflow
Larger teams that require a high level of organization and task automation
Starts at $0
(for up to 20 users and 3 projects)
Starts at $0
(for up to 10 projects)
Starts at $0
(for up to 15 users)
ActiveCollab considers its platform as your workspace. Using the tool, you can plan and organize tasks for projects, set deadlines, communicate and collaborate with teammates, track and monitor their progress, and even bill and get paid by your clients.
Here is a summary of its essential functionalities:
- Task management: ActiveCollab offers a powerful set of project management features for its price. For example, a project can be set up with a Gantt chart with task dependencies. All assignments, discussions, files, and time records of projects can also be tracked across the platform.
- Time tracking: All team members can monitor their tasks with a stopwatch, with time worked summarized on time sheets.
- Invoicing: You can directly raise invoices from the platform, which your client can pay for online—if you integrate with ActiveCollab’s available payment gateways. Automatic reminders and recurring invoices can also be set up.
- Project cost estimates: Send a cost estimate for a project; and once your client approves, it automatically gets converted into a project.
Here is a list of its most popular integrations:
- File sharing: Google Drive and Dropbox
- Collaboration: Slack and Client+ App
- Time tracking: Hubstaff and Timecamp
- Invoicing: QuickBooks and Xero
- Payment gateways: Authorize.Net, Braintree, PayPal, and Stripe
- Automation: Zapier and TestLodge
- Project management tools: Trello, Basecamp, Asana, and Wrike
Most Helpful ActiveCollab Reviews
Most of the positive ActiveCollab reviews I read revolve around its affordable pricing and robust features such as task filtering, time tracking, and estimate quotes. Users also mention that its support team is pretty responsive. However, common negative feedback is its clunky user interface, with many users requesting for its upgrade. They also noted that the dashboard lacks customization options.
Intuitive and user-friendly; automation is easy to set up
“It’s very intuitive and user-friendly. The help desk is very responsive and the program, in general, is fairly easy to set up. I like the automation feature the best—it makes it very easy to set up different paths based on how users interact.”
Lack of customization
“There is a lack of customization in the interface, especially in the main menu. It would be nice to be able to remove elements we don’t use such as Invoices and Estimates. Another limitation is that tasks can be assigned to only one person.”
ActiveCollab Frequently Asked Questions (FAQs)
Which payment methods does ActiveCollab accept?
You can pay for your subscription with any major credit and debit card.
What happens to my data if I choose to cancel my subscription?
You can choose to either export your data before cancellation or just delete it upon termination.
Can I import data from another project management tool?
Yes, you can. If you’re using Asana, Wrike, Trello, or Basecamp 2, then you can transfer your projects and data by running an importer from the Add-ons menu in ActiveCollab.
Our Top Project Management Software Picks
If you aren’t sure if ActiveCollab is right for you, then this article on the best project management tools is a review of our top choices. Our team looked at a variety of software and narrowed our recommendations down based on ease of use, quality of customer service, and its price with the features that you need.