Ease Pros and Cons
Easy to use and understand
Occasional software lags and glitches
Good benefits enrollment tool
Some limitations with a few benefits choices
Helpful support team
Search function isn’t robust
Who Ease Is Best For
- Group health insurance brokers: Its online tools enable brokers to easily manage their clients’ benefits programs and enrollments while offering a basic HR solution for PTO tracking.
- Small to mid-sized businesses that need a robust benefits tool: Ease has a robust employee benefits administration solution and basic HR system that allows users to focus more on growing their business.
The Ease pricing guide shows three plans: Pro ($379 per month, billed annually), Agency ($649 per month, billed monthly), and (Enterprise ($1,199 per month, billed monthly). These are offered through insurance brokers. The main differences between these are the number of agency users, the employee seat limits, and access to custom reports, point-in-time reporting, and carrier-specific census.
Numbers of Agency Users
Ease also offers add-on tools that enable users to enhance the functionality of its benefits administration software. Its EaseHR tool ($2 per employee, per month) includes employee time-off tracking, company directories, and a PTO calendar.
Additionally, it provides signature-ready Affordable Care Act (ACA) forms ($6 per form) and payroll integration (ranges from $0 to $1.50 per employee, per month) with providers like Paylocity, ADP Workforce Now, and PayFocus Pro by BenefitMall. Meanwhile, those who need additional user seats may purchase it for $119 per month.
The Pro plan is for those who need a simple yet powerful benefits administration system that enables them to reduce paper forms. It includes user seats for up to 1,000 employees, three agency users, setup assistance for the first group, and access to online enrollment, rate quoting, marketing campaigns, onboarding, and its “EaseConnect” self-service carrier connection tool.
This subscription is for users who require a robust benefits enrollment and administration system. It has the same features as Pro and the following functionalities: plan libraries, Ease-generated group prospects, compensation statements, client management reports, and access to third-party electronic data interchange (EDI) apps. It includes user seats for up to 5,000 employees and six agency users.
The Enterprise plan is ideal for those who want to scale their business with advanced benefits administration and HR tools. Apart from having all of Agency’s features, it includes unlimited user seats, 10 agency users, and access to custom reports, single sign-on (SSO), carrier-specific census, point-in-time reporting, and setup assistance for the first 1,000 employees.
Ease Alternatives 2020
Businesses (with less than 100 employees) that want integrated and simple-to-use HR, benefits, and payroll tools
Small to midsize businesses looking for a single platform to manage HR, employee attendance, benefits, and payroll
Businesses that need user-friendly employee scheduling and time tracking solutions
Companies that want a dedicated HR manager to help craft HR policy and maintain compliance
Businesses that require customizable payroll tools and reports
Ease’s features are designed to make benefits management and employee benefits enrollments much easier tasks for brokers and companies while enabling them to stay compliant with local legislation. Here are some of Ease’s important features.
Its benefits administration tools include customizable medical plan quotes, plan comparisons, reminders for upcoming benefits enrollment deadlines, detailed reports, communication tools, and a dashboard that shows a snapshot of the enrollment progress.
Users can securely collect and store new hire documents, such as W-4 forms, I-9 documents, and direct deposit information. You may also create and send offer letters to potential employees as well as digitally collect signatures for policy documents. Additionally, this solution’s integration with Ease’s benefits administration tool allows employees to enter their information only once in its system.
Digital Enrollment and Carrier Connections
Ease supports digital benefits enrollments in these languages: English, Spanish, simplified Chinese, and traditional Chinese. It also maps employee data onto carrier enrollment forms. Meanwhile, its “EaseConnect” self-service carrier connection tool lets users submit their enrollment data directly to providers. Its insurance partners include Colonial Life, Aflac, Covered California, Allstate Benefits, Transamerica, and Blue Shield of California.
Marketing Tools for Brokers
Brokers are granted access to automated marketing email campaigns and marketing resources like flyers, guides, brochures, and PowerPoint presentations. Ease also provides a detailed handbook for company benefit administrators, which contains instructions and tips for navigating its different features.
Most Helpful Ease Reviews
Several users who left positive Ease reviews like that it helps them track group benefits enrollments more efficiently. They also said that it has a simple and straightforward interface that is generally easy to use and understand.
Meanwhile, some users complained about experiencing software lags and glitches from time to time. A few reviewers also wish that it would offer additional benefits carriers and a more robust search tool.
Reduces admin work for managing benefits enrollments
One user who gave a positive review on Capterra described it as an efficient tool for capturing a workforce’s benefits plan choices. He added that its online enrollment tool not only minimizes paperwork but also reduces the time needed to manage employee benefits programs. He further expressed that its support team is helpful and knowledgeable.
A more extensive benefits carrier network would be a plus
One user who left a negative review on Capterra said that while it is an excellent benefits enrollment tool, its network of carrier partners should be enhanced. He explained that having all insurance carriers integrated with Ease would improve its functionality and benefit coverage offerings further.
Ease Frequently Asked Questions (FAQs)
Is it compliant with HIPAA regulations?
Ease asserts that it is compliant with Health Insurance Portability and Accountability Act (HIPAA) regulations.
Does it offer a mobile app?
Yes, it does. Ease’s mobile app allows users to view their benefits information and time-off calendar on iOS and Android devices. Users may also access their company’s directory and submit PTO requests.
Who pays for Ease’s subscription fees?
According to Ease’s website, its software is purchased by health insurance brokers. Interested companies may contact their brokers to learn more about its features or get in touch with Ease to request a referral.
Our Top HR Software Picks
If you aren’t sure if Ease is right for you, this article on the 7 Best HR Software for Small Business is a review of our top choices. Our team looked at a variety of solutions and narrowed down our recommendations based on price, ease of use, and features like payroll, leave management, onboarding, employee self-service, and applicant tracking.