HotSchedules by Fourth is a cloud-based employee scheduling software that has workforce management capabilities. Its features are designed for restaurant and hospitality businesses and include inventory management, staff hiring and onboarding, menu and recipe management, and data and analytics. HotSchedules is best for users who want an all-in-one software for managing their people, stocks, and business operations.
HotSchedules Pros and Cons
Prices aren’t published on its website
Robust suite of workforce, stock, and business management tools
Steep learning curve
Available on Google Play and App Store
Who HotSchedules Is Best For
Because of its expansive features, HotSchedules is best for:
- Businesses that want an all-in-one solution for managing their employees, stocks, and operations
- Restaurants and hospitality companies that need a software with specific food and beverage features (e.g., menu and recipe management and nutrition and allergen calculations)
HotSchedules’ pricing details aren’t published on its website, but a third-party site states the software can cost around $40 per month, per location for 30 employees. You may begin your 14-day free trial of its Essentials plan, which is suitable for restaurants with one or two locations and fewer than 40 staff.
HotSchedules Alternatives 2020
HotSchedules is designed to help business owners increase labor productivity, minimize operating expenses, and maximize profits. Here are some of its essential capabilities.
Employee scheduling and labor forecasting: Create schedules instantly with the software’s drag-and-drop interface and ready-to-use templates. You may also view any PTO and time-off requests, staff availability, shift trading requests and transactions, and any compliance-related movements (e.g., meal and break times and blatant overtime) in real time.
Applicant tracking: Integrate HotSchedules with job boards and social networks to advertise open positions and then conduct pre-screening and hiring procedures for qualified applicants. New hires can complete the necessary paperwork and onboarding activities online, and you can monitor their progress on your computer and mobile device.
Inventory management: Reduce stock recording errors and speed counting by completing inventory counts both online and offline, even through your mobile device. With HotSchedules, you can avoid over-ordering and excess stock holding by monitoring requisitions and transfers and identify discrepancies between your actual and theoretical counts.
Purchasing and invoice processing: Automate procurement procedures (e.g., electronic purchase orders and goods received notes) and track the movement of stocks and payments using your mobile device. This function also enables you to send invoices in PDF format.
Recipe and menu engineering: Allow your kitchen staff to be creative with their recipes and menu mixes while staying in control of your inventory and eliminating unnecessary expenses.
Menu and nutrition publishing: Obtain accurate cost calculations for certain recipes and menu cycles in order to determine the right pricing for each. The app can also automatically recalculate food costs in case there are recipe or ingredient changes. In addition, HotSchedules lets you create a centralized recipe library that is shareable across your business.
Hotel-specific solutions: Manage buffets, events, project budgets (e.g., renovations and refurbishments), procurement costs, and more through the app’s integrated Adaco system, which is an inventory management suite designed for hospitality businesses.
Flash profit and loss report (P&L): Automatically combine data from multiple areas of your operations to create a financial summary of costs, profits, and expenses incurred during a particular period. You can generate this as often as you want.
Most Helpful HotSchedules Reviews
Users who gave positive HotSchedules reviews said that the app is a great tool for the foodservice industry, while others appreciate it has helped their staff become more accountable over their movements. Meanwhile, those who gave negative feedback pointed out its steep learning curve, though they also mentioned that this is because it has so many features.
Efficient scheduling tool
“HotSchedules enables employees to have full accountability over their shifts. It has greatly reduced, if not eliminated, instances of employees not knowing when they are scheduled or mistaking ownership of a shift they do not have. It also enables employees to settle shift trade disputes without my involvement, freeing me up to spend more time on big-picture managerial matters.”
Steep learning curve
“HotSchedules has a steep learning curve, and it does take quite a long time to master it. This isn’t to say that it’s a bad thing, but I wish it was made in a way that was easier for a person to learn it.”
HotSchedules Frequently Asked Questions (FAQs)
Can HotSchedules be integrated with POS software?
Yes, it can, and the app’s POS integrations include Future POS, Brink, Revel Systems, POSitouch, Squirrel Systems, Silverware POS, Toast, Upserve POS, Oracle, and NCR Aloha.
Can I customize my HotSchedules dashboard?
Yes, the features and information that appear on the dashboard may be easily customized according to your unique needs.
Can the software be used to process payroll?
Yes, though this service is provided as an add-on for a customized price. Its payroll solutions include wage summaries, tax administration and filing, direct deposits, W-2 and W-3 reporting and filing, and deductions for benefits, liens, garnishments, and child support.
Our Top Employee Scheduling Software Picks
If you aren’t sure if HotSchedules is right for you, then this article on the best employee scheduling software for small businesses is a review of our top choices. Our team looked at a variety of solutions and narrowed our recommendations down based on price, ease of use, and features such as shift swapping, leave management, tax and labor law compliance, third-party integrations, and messaging capability.