Microsoft 365 is a collaboration and productivity platform that can be installed on desktops or accessed on the cloud. Its features and services include web and mobile versions of Office apps, file storage and sharing, teamwork and communication, and Advanced Threat Protection. Its fees range from $5 to $20 per user, per month, and Microsoft 365 is best for those who regularly collaborate on work materials with non-company contributors.
Microsoft 365 Pros and Cons
Ease of use
Mixed reviews on affordability
Seamless communication between apps
Disparity between features on cloud apps and desktop apps
On-premise installation options
Who Microsoft 365 Is Best For
- Those who commonly use Office apps and collaborate with users outside of their company: Microsoft 365’s accessibility online and overall portability is useful for remote teamwork, general collaboration, and real-time data management. It also has solutions for virtual meetings and controlled user access to data.
Microsoft 365 Pricing
Microsoft 365’s pricing page shows three plans with fees that range from $5 to $20 per user, per month. The plans differ in the inclusion of Office apps and other services such as appointment scheduling, Advanced Threat Protection, and device management.
of Office Apps
*Requires annual commitment
All plans include 1TB of storage, services like OneDrive and Teams, and web and mobile versions of the following Office apps: Word, Excel, and PowerPoint.
This option is ideal for users who want to manage files over the cloud and across PC or Mac and other mobile devices. You are also given access to Exchange, OneDrive, SharePoint, and Teams.
If you want Microsoft 365 on both the cloud and on desktop, then this plan is a viable option. Beyond the basic features, you may also utilize local installations of Outlook, Word, Excel, PowerPoint, Publisher, and Access.
In this plan, you are given an additional layer of security with the inclusion of Azure Information Protection. You may also apply security policies on all your devices with Intune’s mobile device management solutions.
If you’re interested in Microsoft 365, then you may sign up for the 30-day free trial of its Standard and Premium plans. Moreover, you may contact the company to inquire about pricing for educational institutions.
Microsoft 365 Features
Microsoft 365 provides tools for connecting employees and collaborators to the information that they need to stay productive. Let’s take a look at some of its features below.
Email and calendaring: This enables you to access business-class email across all devices. You may also set up new user emails, restore deleted accounts, schedule meetings, respond to invitations, and more.
File storage and sharing: You may save a file you’re working on directly to OneDrive or SharePoint, share files with external contacts with access permissions or guest links, and sync files on PC or Mac and other mobile devices.
Security and compliance: Microsoft 365 adheres to key industry-specific standards and terms, both locally and internationally. You can create password policies and control the type of access your users will get.
Advanced Threat Protection: Premium plan holders can remotely wipe company data from any misplaced devices. You may also restrict the copying and saving of company information, apply pre-breach threat resistance policies, and enforce malware protection.
Computer and mobile device management: Also exclusive to the Premium plan, this enables you to configure security features and settings, use simplified controls to manage policies, automatically deploy Office apps to Windows 10 PCs, and more.
Summary of Microsoft 365 Reviews
Users who left positive Microsoft 365 reviews said that they like how easy it is to use and how seamless all apps are linked to each other. Meanwhile, others noted that more features in the locally installed versions could be better incorporated with their online counterparts.
Easy to use; great for collaboration
A user who left a positive review on Capterra said that the software is easy to use and provides all they would need to stay productive at work or at school. They also reacted positively to the free PowerPoint and Word templates that make their jobs a lot easier.
Needs more consistent features
One user who left negative feedback commented on how the online version of Office lacks the full array of editing features available in the desktop version such as file recovery.
Microsoft 365 Frequently Asked Questions (FAQs)
How many computers can one Microsoft 365 subscription be installed on?
You can install the Office apps on up to five computers under Standard and Premium subscriptions.
Do I also have to pay for the Office desktop monthly?
No, you don’t. You can get Office desktop for a one-time fee that varies depending on your country and region, with US prices starting at $249.99.
How many users can Microsoft 365 accommodate?
The software can handle up to 300 users across all plans.