Microsoft Project is a project management software for teams that utilize the Microsoft Office suite. It enables users to execute activities with the help of its built-in templates and scheduling tools. It costs $10 to $55 per user, per month, and is best for remote teams and businesses that handle multiple-running projects.
Want to know the top project management software for small businesses? Read our Microsoft Project alternatives guide.
Microsoft Project Pros and Cons
Seamless integration with Microsoft 365
Initial learning curve for new users
Flexible and customizable platform
High pricing options
Great customer support
Not ideal for non-Microsoft Office users
Who Microsoft Project is Best For
- Big teams with simultaneous running projects: Helps project managers stay organized and on top of things even though there are many activities ongoing at the same time
- Remote teams: It enables scattered teams to work together closely in an organized manner, regardless of where they are located
Microsoft Project Pricing
Microsoft Project pricing has three paid options for its Cloud version: Project Plan 1 at $10 per user, per month, Project Plan 3 at $30 per user, per month, and Project Plan 5 at $55 per user, per month. The main difference between the plans is the access to premium features, such as pre-built project reports and timesheets.
Project Plan 1
Project Plan 3
Project Plan 5
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*All plans are paid in full at the beginning of the billing cycle.
Project Plan 1
Microsoft Project’s most basic plan includes all project management essentials, such as various project views: grid, board, timeline, or Gantt chart. It also provides users with fundamental features, including team collaboration and communication, co-authoring, and project planning and scheduling. With this plan, users can access the software in their web browser only.
Project Plan 3
The second available plan is for users who need more than the basic project management tools. Apart from the basic features, Project Plan 3 includes additional tools, such as project reporting with available pre-made templates, timesheets, and project road mapping. In addition, the software can be installed directly to users’ desktops, instead of just being accessible via web-browser.
Project Plan 5
The most comprehensive plan includes additional features, such as project portfolio and optimization, demand management (which enables teams to collate project ideas from any user in their organization), as well as resource and workforce planning. This is for users with more complex projects.
Apart from the cloud-based plans, Microsoft Project also offers an on-premise version with pricing plans that range from $620 to $1,030 as a one-time fee.
Microsoft Project Alternatives
Project Management Software
Visual project management with fully customizable workflows
Project management with boards and task cards for easy collaboration
Project planning and monitoring with automated workflows
Which Project Management Solution is Right for You?
Microsoft Project Features
Microsoft Project provides users with various fundamental project management tools that could help them organize their work better—no matter how simple or complex their projects are. It offers ready-made templates and reporting tools that enable users to keep track of their projects’ progress easily.
Customizable Project Views
Enables users to view their projects in a format that is most convenient for them: grid, board, or timeline (Gantt chart) view.
It allows users to work together with stakeholders and team members to edit and update task lists and project schedules simultaneously.
Project Status Reporting
Provides users with pre-built reports to track the progress of their projects, resources, programs, and portfolios.
Project Resource Management
Lets users assign resources or team members to project tasks and track their progress straight from the software.
Most Helpful Microsoft Project Reviews
Most Microsoft Project reviews from our site are positive. Users said that it is a great and efficient end-to-end project management tool that allows them to manage all aspects of their projects in a single, robust software. On the other hand, those who left negative Microsoft Project reviews shared that they experienced a learning curve when using the software for the first time. Some users also said that it is not ideal for non-Microsoft Office users.
Great in tracking progress and an all-around project-management tool
“Microsoft Project is efficient in allocating resources for accurate task projections and visualizing actual progress in project timelines. It also has a great portfolio of project management tools for its price. I like the fact that project plans can be accessed from any place with an internet connection—this makes it extremely useful for updating plans on-the-go.”
Initial learning curve for first-time users
“It’s confusing when you first try to create anything and really takes some deep diving to familiarize yourself with the infrastructure and user interface of the program.”
—Rabbi Jason Miller
Microsoft Project Frequently Asked Questions (FAQs)
Is Microsoft Project included in a user’s Office 365 subscription?
No. Microsoft Project subscription is not included in a user’s Office 365 subscription and needs to be purchased separately.
What are the system requirements for Microsoft Project?
The Project Online plans run on Windows 10, Windows 8.1, Windows 8, and Windows 7. Windows 10, however, is required for the On-Premise versions.
Does Microsoft Project provide guides on how to use the software?
Microsoft Project has a knowledge base and user community page that provides users with extensive guides and helpful articles to help them maximize the use of the software.
Our Top Project Management Software Picks
If you aren’t sure if Microsoft Project is right for you, this article on the 6 Best Project Management Software is a review of our top choices. Our team looked at a variety of solutions and narrowed down our recommendations based on price, features, and customer support.