Patriot Payroll is an online payroll software that automates employee payroll computations and applicable tax deductions. It offers free direct deposit, payroll setup and support, unlimited payroll runs, and various reporting types. Its pricing starts at $14 per month. It is best for small and medium-sized businesses (SMBs) that prefer an affordable option and do not mind doing manual data entry and tax filing.
Patriot Payroll Pros and Cons
Does not integrate with third-party timekeeping apps
Does not handle remitting funds for insurance, garnishments, retirement contributions, and child support
Intuitive user interface
No mobile app
Who Patriot Payroll Is Best For
- SMBs: Patriot Payroll’s infrastructure is designed to support businesses with 100 or fewer employees. The software’s most affordable plan, Basic Payroll, runs payroll and fills out tax forms on your behalf. However, filing of forms is not covered by this plan.
Patriot Payroll Pricing
Patriot Payroll’s pricing ranges from $10 to $30 per month + $4 per employee or contractor per month. You can also add the following software at an extra cost: Time & Attendance ($5/month + $1/employee) and HR [human resources] ($4/month + $1/employee). Currently, it offers a 30-day free trial.
($/Employee or Contractor)
Full Service Payroll
The Basic plan includes the following features: expert support―phone, email, or chat―payroll setup, direct deposit, employee portal, workers’ compensation insurance, unlimited payroll runs, flexible pay schedules, multiple locations, customizable categories, accounting software integration, electronic and printable W-2s, time-off accruals, multiple pay rates, and independent contractors payment.
Full Service Payroll
All aforementioned features are also available in Patriot Payroll’s full-service plan. Along with these offerings, this option supports tax deposits as well as filings of local, state, and federal taxes in all 50 states. You may file in more than one state, but there is a $12 fee for each additional state.
Author’s note: If you want to put in some effort and do not mind paying and filing payroll taxes yourself, you might want to consider trying Patriot Payroll to get your payroll done. Its biggest advantage is its value for money, which starts at $14 per month only. Moreover, it does not charge extra for every payroll run, unlike other payroll software. Its downside, however, is the lack of integrations—adding up to your manual data entry tasks. You also have to note that it does not offer a mobile app.
Patriot Payroll Alternatives 2020
Companies with fewer than 100 employees that want a cloud-based payroll software at a significantly low cost
Small organizations/businesses in niche industries (churches, households/nannies, agriculture) that have unique payroll needs
Companies using QuickBooks for accounting that are legally required to offer health insurance to their employees
Startup businesses that need many customization options and want to scale with a long-standing industry leader
Small businesses that seek professional payroll services and dedicated customer service for their changing payroll needs
Patriot Payroll Features
To start processing your payroll, you need to enter your employees’ work hours, and the software will calculate your payroll automatically. You may print paychecks or pay employees via direct deposit at no extra cost.
When signing up for a Patriot Payroll account, you must be a small business owner with a commercial or business bank account. The lead time for direct deposit is four days before payday. The actual amount of your payroll will be automated clearing house (ACH)-debited from your bank account after running payroll. You can also use the software to send payroll or payroll prefunding through bank wires.
Patriot Payroll software offers a variety of payroll reports. These reports include payroll register, individual paycheck history, check/deposit detail, time off balances, W-2 summary report, assigned deductions, deduction history, assigned contributions, contribution history, and tax liabilities. Reports on payroll tax filings and tax deposits are offered to full-service plan customers.
This add-on option organizes, keeps, and secures all your important employee files online. It features paperless records, an online handbook, and various HR and employee reports. While it is called an HR software, its function is limited to online storage of employee records only and not necessarily for management of HR workflows.
The software’s integration options are very limited. Currently, it only integrates with few systems, including Patriot Accounting, QuickBooks Desktop, QuickBooks Online, and AP Intego.
Most Helpful Patriot Payroll Reviews
Most of the Patriot Payroll reviews available online are raving about its intuitiveness, from setup to processing payroll. Its excellent customer service was also mentioned constantly. Others wished to have an option to re-enter the same data automatically every pay cycle.
Intuitive and efficient software with great customer support
“Patriot software is very easy to setup and use. The customer service is great and friendly, whether using the online chat or talking to someone on the phone. This made my payroll so easy, and it is a lot less expensive than having my accountant do the payroll.”
Tedious duplication of data entry
As of the date that this article was written (March 12, 2020), there are very few negative Patriot Payroll reviews online. However, one reviewer with employees who get paid the same amount every pay period suggested adding an option to automate the input of data.
Patriot Payroll Frequently Asked Questions (FAQs)
Can I start using the software at any time of the year?
You may start using the software at midyear, midquarter, or midmonth. You just have to make sure you input all your employee payroll history in the system to ensure accuracy on the year-end W-2s.
Can I run payroll for employees outside the United States?
No, you cannot. Patriot Payroll only caters to companies with employees working in the US. Currently, the company has no plans to expand its services outside the country.
What if I do not run payroll in a given month?
In the months that you do not run payroll, you are only required to pay the base price.
Our Top Payroll Software Provider Picks
If you are not sure if Patriot Payroll is right for you, this article on the Best Payroll Software is a review of our top seven choices. Our team looked at a variety of solutions and narrowed down our recommendations based on price, ease of use, state requirements, and features.