Planday is an online employee scheduling software designed for teams that operate in shifts. Its features include schedule templates, availability notices, labor reports, team communication tools, a work calendar, and a time clock app. Planday’s monthly fees start at $2 per user, and it’s best for those who want to schedule staff shifts, compute labor costs, manage payroll reports, and sign contracts using their mobile device.
Planday Pros and Cons
Easy to use
Only available via mobile apps
Has a mobile app
Offers real-time access to schedules
Who Planday Is Best For
- Users who want to plan employee schedules on their mobile devices
- Those who need a scheduling app that has labor costs computations and payroll reports preparation
Planday’s pricing page shows two monthly plans, with fees starting at $2 per user, excluding the custom-priced setup charge. The main difference between the plans is the availability of premium features, including vacation management and electronic signatures for contracts. If you want to add a punch clock, then you will need to pay $1 per user, per month.
Vacation Management and Overtime Tracking
*The total monthly charge is computed in bundles of five users, and the minimum number required for either plan is 15 (e.g., those with 23 users will be billed for 25). The subscription fee also automatically adjusts when you add or remove employees from your plan.
This plan is ideal for those who need basic scheduling and communication tools, and its features are as follows:
- Chat, email, and phone support
- Individual and group communication
- Labor cost tracking for hourly employees
- Mobile app (iOS and Android)
- Overtime tracking for compliance
- Payroll reporting
- Push notifications and email alerts
- Schedule templates and “copy week” function
- Shift exchange with manager approval
- Simple scheduling
This package is a good option for those who need advanced capabilities, and it includes all of the features of the Starter plan, plus the following:
- Advanced schedule statistics and reporting
- Electronic signatures for contracts
- Employee file management
- Overtime tracking and notifications
- Revenue and labor cost tracking
- Vacation management
PlanDay offers a 30-day free trial, which gives you access to all the features of the Starter plan, with no credit card details required. You may also schedule an online demo.
Planday Alternatives 2020
Planday is designed to simplify the management of staff schedules and related labor and operational concerns. Here are some of its essential features.
Employee scheduling: Create a template based on an existing schedule or one from scratch using the template editing tool. You may keep your schedule in draft mode until you are ready to publish and cascade it to your team. Staff may also inform managers in advance when they prefer to work and edit their availability in real time.
Punch clock: The punch clock feature enables employees to clock-in on their mobile devices and can also set location-specific clock-in limitations so that staff can log in only if they are actually at the workplace. For example, you can allow them to clock-in when they are 400 meters away from work or when they are connected to the company Wi-Fi.
Team communication: Automatically send an alert to all staff the moment they clock-in to let them know of any scheduling changes. You may also send in-app messages or SMS to individual staff or groups.
Reports: See how many shifts and hours each staff worked for a specific period, and view the start and end times for each shift. You may also see the type of tasks rendered, who called in sick, who was late, and more. This feature also lets you prepare time sheets for payroll, calculate labor expenses, and project revenue based on salary costs.
Mobile app: Planday’s app is available on both Android and iOS devices and, depending on user permissions, allows users to schedule shifts, communicate with staff, manage tasks, and track working hours.
Most Helpful Planday Reviews
Users who gave positive Planday reviews like that the app is easy to use, while others appreciate that it allows them to view and update schedules in real time. On the flip side, there are hardly any negative reviews about the software online.
See schedules in real time
“This company excels in the scheduling software field. It allows you to schedule people and shifts as needed and gives a live view of whether the employee is scheduled at a conflicting shift or slot.”
Author’s note: While not really a negative attribute, customers might dislike that Planday is available only via mobile apps. Having said this, it probably will not appeal to users who prefer software that can be downloaded to their PC and/or laptops.
Planday Frequently Asked Questions (FAQs)
Does Planday offer discounted rates for large companies?
Yes, it does. Special rates are given to companies with 200 or more users, and you may contact the provider for further details.
Which payment methods are accepted?
You may pay using direct debit or credit card.
Which apps may be integrated with the software?
Planday is integrated with several third-party POS, HR, payroll, analytics, and office software, including the following:
- Tenzo (Analytics)
- Zendesk (CRM)
- Flow (HR)
- ADP (HR)
- DATEV Lohn and Gehalt (payroll)
- QuickBooks Online (payroll)
- Lightspeed Retail and Restaurant (POS)
- Microsoft Dynamics NAV (payroll)
- Barcontrol (POS)
- Gastrofix (POS)
- Heartland (POS)
- iZettle (POS)
- Lavu (POS)
- Tevalis (POS)
Our Top Employee Scheduling Software Picks
If you aren’t sure if Planday is right for you, then this article on the best employee scheduling software for small businesses is a review of our top choices. Our team looked at a variety of solutions and narrowed our recommendations down based on price, ease of use, and features such as shift swapping, leave management, tax and labor law compliance, third-party integrations, and messaging capability.