QuickBooks POS is a point-of-sale (POS) software that enables users to manage all aspects of a retail business. It integrates with QuickBooks accounting system and offers solutions to easily manage inventory, orders, payments, and compensation. Its one-time license fee starts at $1,200, and it’s best for small to medium-sized businesses.
QuickBooks POS Pros & Cons
Easy way to track sales and inventory
View data in real-time
Frequently experiences technical glitches
Can manage multiple stores
Who QuickBooks POS Is Best For
- Startup businesses with one branch: It enables startups and new businesses to efficiently track customer data and inventory, as well as ring sales and take payments.
- Small to medium-sized businesses with multiple branches: Retailers with multiple branches are able to manage and transfer inventory as well as perform advanced sales and inventory reporting between stores.
QuickBooks POS Pricing
The QuickBooks POS pricing guide shows three one-time purchase options: Basic (starts at $1,200), Pro (starts at $1,700), and Multi-Store (starts at $1,900). The main difference between these options is access to premium features, such as advanced reporting and the ability to manage multiple stores.
Manage Multiple Stores
Starts at $1,200
Starts at $1,700
Starts at $1,900
QuickBooks POS hardware units are sold separately and are priced as follows: Cash Drawer ($109.95), Barcode Scanner ($199.95), Pole Display ($209.95), Receipt Printer ($219.95), Tag Printer ($329.95), EMV Ready PIN Pad ($349.95), and Wireless Bar Code Scanner ($409.95).
From time to time, QuickBooks POS offers discounted pricing. Those interested may check its website to see if there’s one on offer today.
QuickBooks POS’ Basic option is suitable for startups and retail businesses with one branch. Its features include ring sales, payment management, inventory tracking, customer data tracking, and basic reporting. It integrates with the QuickBooks Desktop financial software.
The Pro option is ideal for businesses with more sophisticated management requirements. It includes all of the features of the Basic plan plus advanced reporting capabilities. QuickBooks POS Pro also gives users the ability to manage employees and payroll, offer layaway and gift cards, and set up a rewards and loyalty program.
The Multi-Store option is recommended for businesses with multiple branches. It includes all of the features of Pro as well as advanced sales and inventory management and reporting between stores.
Interested in a retail-specific POS with built-in loyalty features? Try Vend free for 14 days.
QuickBooks POS Alternatives
POS with detailed inventory management and custom reporting
Free POS with built-in payments and basic inventory tracking
Retail POS with built-in CRM and loyalty program
iPad POS with built-in payment processing and marketing tools
QuickBooks POS Features
The QuickBooks POS system is designed to help users easily ring up sales and manage inventory and people. It enables business owners to immediately track stock movements and store performance in order to make informed business decisions. Here is a list of some of QuickBooks POS’ features.
Track Inventory & Customer Data
QuickBooks POS enables users to track inventory as they are sold and received, as well as transfer sales data and sync customer information and accounts receivable with QuickBooks Desktop.
Users can ring up sales using Microsoft Surface Pro4 and customize reporting for inventory, sales, and customer purchase behaviors, among others. Other features include tracking petty cash payouts and managing discounts, returns, store credit, and gift receipts.
Manage Employees & Payroll
Business owners may create and manage employee access to the system, as well as monitor staff hours and sales commissions.
Manage Multiple Stores
Users with multiple stores can use QuickBooks POS to analyze sales and inventory data by store location and consolidate multistore data into one file. It also enables users to access sales and inventory reports for every branch and then rolls these up to the company level.
Which POS Software Provider Is Right for You?
Most Helpful QuickBooks POS Reviews
Users who gave positive QuickBooks POS reviews described it as having an efficient and straightforward system for tracking inventory and calculating sales tax. Others said that its integration with the QuickBooks Desktop accounting program is seamless. On the other hand, those who gave negative QuickBooks POS reviews said that, although it is useful, it is expensive for small business owners. Some others noted that the software has glitches and freezes up constantly.
Straightforward inventory system
“I have installed the software for my clients and they have been pretty pleased with it. It tracks inventory very well and calculates the sales tax accurately if set up properly. The accounting interface with QuickBooks Desktop financial programs is excellent.”
— Jerry Kling, CPA
Prone to technical glitches
“QuickBooks POS has ongoing glitches. I have recently had a horrible issue where the retail POS was freezing in the middle of transactions through the credit card processor (also through QuickBooks). I have to close down the retail and then when it restarts, the transaction is reversed and voided.”
— Lisa Ambeliotis
QuickBooks POS Frequently Asked Questions (FAQs)
Does QuickBooks POS offer a free trial?
Yes, it does. QuickBooks POS offers free 30-day access to all the features of a preferred product.
Which industries does it cater to?
QuickBooks POS works on any type of business that deals with inventory, but is recommended for the following industries: apparel and accessories, small retail, sporting goods, furniture and furnishings, and home improvement
Can users keep retail hardware that is not sold by Intuit?
Yes, they can. However, do note that purchasing QuickBooks-approved hardware means that a user will get a one-year hardware component manufacturers limited warranty and a 60-day money-back satisfaction limited warranty.
Our Top POS Software Picks
If you aren’t sure if QuickBooks POS is right for you, this article on the 8 Best POS Systems for Small Business is a review of our top choices. Our team looked at a variety of solutions and narrowed down our recommendations based on price, features, and customer support.