The Farmer’s Office, by Datatech, is a bookkeeping system that combines accounting, agricultural payroll, human resources (HR), and record-keeping services. It can manage records on profitability, inventory, income, and expenses for agricultural operations. It can also provide automatic payroll calculations and integrated human resource management. It offers customized pricing and is best for farmers who need professional financial reports and for farmers who want to manage both overhead and crop expenses in a single platform.
The Farmer’s Office Pros and Cons
Easy to understand interface
Pricing details is not readily available
Includes ag payroll services
Limited training and support options
Advanced budgeting capabilities
Tedious software installation and initial setup
Who The Farmer’s Office Is Best For
- Farmers who want to manage both overhead and crop expenses in a single platform: The Farmer’s Office differs from its competitor by offering payroll services, crop management, and bookkeeping services in the same software. This allows users to get an overview of all farm expenses while also giving them the ability to look at all the income and expense data involved in managing their farms.
The Farmer’s Office Pricing
The Farmer’s Office’s pricing details is not published on its website, but it states that it offers two versions of the software: Small Farm Edition and Standard Edition. Pricing for similar applications ranges from $15 to $550, depending on the farm’s size and needs. Those interested may contact Datatech to get a quote or schedule a software demonstration.
Small Farm Edition
The Small Farm edition is designed for basic accounting requirements of farmers and growers with smaller payrolls. The version includes ag payroll, vendor check writing, accounts payable invoice entry, crop reports, budgeting, general ledger, chemical inventory, and pesticide reporting.
The Standard Edition of The Farmer’s Office improves on the capabilities of the Small Farm edition, making it more suitable for larger enterprises. Aside from all the features included in the Small Farm Edition, it also consists of a daily payroll system for larger crew payrolls, row accounts, and enhanced crop reporting.
The Farmer’s Office Alternatives 2020
Farm Accounting Software
Those looking for affordable accounting software for tracking cash sales and farm expenses
Those looking for an inexpensive accounting software customized for the agriculture industry
Farmers without an accounting or bookkeeping background who want to set up and install software personally
Seasoned farmers who need a software with budgeting and forecasting tools
Farmers or ranchers who need to access data on the go
Ranchers and farmers who want an accounting software with an extensive library of reports
The Farmer’s Office Features
The Farmer’s Office is a full-service suite for managing farm operations. It can handle both crop accounts and HR services and can be used to generate reports for government reporting and tax filings. Some of its most important features include the following:
The Farmer’s Office can be used to manage all farm operations expenses and income, including expenses related to payrolls, vendors, deposits, and pesticide usage. Expenses can also be grouped by crop year, independent of the calendar or fiscal year. This way, users always stay on top of their accounts, and can easily pull up detailed information as needed.
- Employee files: This allows users to maintain a record of all employees, including their information such as address, pay rate, marital status, and dependents.
- Deductions: The Farmer’s Office processes deductions for federal and state taxes automatically, depending on the employee’s tax status.
- Employee history: The records on employee information are stored indefinitely within the database, making it easier to print earnings reports for government agencies.
- Payroll entries: Users can input data on payroll information directly from daily crew sheets. These can also be done automatically, eliminating the need for manual data entry for repeating entries.
- Payroll journal: The Payroll journal is used to maintain a record of all expenses related to payroll, including information on gross wages and deductions. It can also calculate state unemployment, federal unemployment, and employer Federal Insurance Contributions Act (FICA) taxes and worker’s compensation insurance.
- Tax deposits: The Farmer’s Office computes the payroll taxes due for federal and state payroll taxes automatically.
- Workers’ compensation reports: These help users segregate rates paid for workers’ insurance, depending on the crop. These rates can then be used to ensure that the workers’ compensation liabilities are paid timely.
- Checkbook register: The Farmer’s Office maintains a record of all checks issued in favor of vendors and compares them with a running bank account balance. It can also be used to print checks to be issued The Farmer’s Office reviews to vendors.
- Vendor file: Users can keep track of their vendor information including their names, addresses, phone numbers, default terms information, default general ledger account, and 1099 information. This is especially helpful for regular suppliers.
- Accounts payable Invoicing: This allows users to enter bills as they are received. These bills can then be paid based on a fixed due date or using standard terms.
- Bank reconciliation: The Farmer’s Office can automatically reconcile bank statements and checkbook information to ensure that checks are cleared as they become mature.
If you’re unsure if this is the best farm accounting software for you, answer a few easy questions and we’ll give you a personalized suggestion.
Summary of The Farmer’s Office Reviews
As of the date that this article was written (May 6, 2020), there are no available The Farmer’s Office reviews online. If you are a past or current The Farmer’s Office user, leave a review to help other business owners who are deciding whether or not to use the software.
The Farmer’s Office Frequently Asked Questions (FAQs)
Does The Farmer’s Office offer training for new users?
Datatech holds in-person training for The Farmer’s Office in its office in Fresno, California. It also offers on-site training at the user’s office and remote training via phone and over the internet.
What are the minimum system requirements for installing The Farmer’s Office on my computer?
The Farmer’s Office works with computers that run on Windows 7 or 10, Professional, or Enterprise Edition. It also requires the following minimum hardware specifications: a 32-bit of x63 Intel Core i3 processor or higher, at least 4GB of RAM, and at least 5GB of hard drive space.
Can I import my existing data to The Farmer’s Office?
The Farmer’s Office offers the ability to import information coming from other ag payroll programs, including Blue Skies, Famous, and Frontier.
Our Top Farm Accounting Software Providers
In case you still aren’t sure if The Farmer’s Office is right for you, then this article on the best farm accounting software is a review of our top choices. In this guide, we’ve selected a range of software to fit your needs and selected the best farm accounting software, which should be able to track cash sales and unpaid bills since farmers purchase most inventory and supplies on credit.