Toggl is a time tracking tool that aids in managing projects and measuring profitability and productivity. Available on desktop, mobile, and as a Chrome extension, it features over 100 integrations, one-click timers, manual time entries, billable rates, a reporting tool, and a project dashboard among others. Toggl’s monthly prices range from $0 to $20+ per user, and it’s best for self-employed workers and freelancers, albeit it has plans for enterprises.
Toggl Pros and Cons
Excellent tracker for billable hours
No permissions for manual time editing
More than 100 integrations
Syncing issues across devices
Great mobile apps for Android and iOS
Expensive paid plans
Who Toggl is Best For
- Self-employed workers and freelancers: Toggl features time tracking and project management tools that are reasonably priced and easy to use. It also allows you to assign billable rates to your tasks, helping ensure that you get paid for everything that you worked on.
Toggl’s pricing guide shows one free plan and three paid subscriptions with monthly fees that range from $10 to over $20 per user. The main difference between the plans is access to project and employee profitability charts, help from a Toggl consultant, priority support, and customizable solutions.
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All of Toggl’s plans include access to mobile apps (iOS and Android), desktop apps (Windows, Mac, and Linux), and the Toggl Button (Chrome extension). They also allow users to delete time entries, manually add time, bulk edit, get tracking reminders, export reports (PDF and CSV), import CSV files, generate weekly reports, and monitor unlimited projects and clients. Meanwhile, its team management functions enable you to create user groups, deactivate user seats, and monitor team activity.
Toggl’s free plan, which is made for teams with up to five members, is good for those who need a basic time tracking tool. The integrations available in Basic are Asana, Basecamp, FreshBooks, GitHub, and Toggl Plan.
Apart from everything above, this subscription features billable rates, export to XLS, saved reports, project time estimates and alerts, project templates, and the addition of your company logo. Starter can handle an unlimited team size, and it’s in this plan where the iCal feed integration is made available.
This option comes with what’s in Starter in addition to email reminders, scheduled reports-to-email, time audits, lacking time entries, and a project dashboard. Subscribers are also allowed to edit member profiles, add times for members, and define what data time entries should include.
Toggl offers large and complex organizations customizable solutions and pricing that is negotiated on a case-to-case basis. This option features everything in Premium, priority support, and expert training and assistance.
Toggl Alternatives 2020
Designed to help you efficiently track time and projects, Toggl offers one-click timers, more than 100 integrations, billable rates, profits vs labor costs, email reminders, scheduled alerts, and a project dashboard among others. Let’s take a look at some of the app’s essential functions to help you decide whether or not it’s the tool that you need.
Its timer enables you to begin a new time entry or finish an ongoing project with just one click, and for those who dislike real-time tracking, Toggl has a manual time entry function that lets you log hours either at the end of the day or the week. Additionally, since the tool syncs across devices, you can start time on one device and end it on another.
Tracking Reminders and Idle Detection
The Toggl Button and Desktop apps alert you whenever you’re not tracking time, and should you forget to end the timer, the tool will inform you about idle time.
Over 100 Integrations
Its integrations allow for the Toggl Button to be displayed on each platform, enabling you to start and end tracking at any time. Some of its integrations are Drupal, Evernote, Freshdesk, Google Drive, Jira, Salesforce, Slack, Trello, WordPress, Wrike, Xero, Zapier, Zendesk, and Zoho.
Made to help boost productivity, Toggl offers the following:
- Reporting tool: This allows you to filter time tracking data and export reports into Excel, CSV, and PDF files. (Please note that the available file formats vary depending on your subscription).
- Project Dashboard: This is where you can compare project progress to estimated time.
- Billable Rates: This enables you to appropriate external fees to your tasks, helping ensure that you get paid for what you’ve worked on.
Using data visualization, it has “Profits vs Labor Costs” to show you which of your customers and projects are profitable. Additionally, Toggl’s Team Dashboard allows you to view your team’s tracked time and which of your members are working too much and/or too little.
Most Helpful Toggl Reviews
Most of the recent Toggl reviews show positive feedback, with users commending it for being user-friendly and enabling them to track their billable hours. Some expressed that it makes timekeeping and project categorizing easy, while others mentioned that they like its intuitive reporting function.
Meanwhile, negative user reviews show that Toggl doesn’t record the date and time per entry and doesn’t allow you to set user permissions for manual time entries. Others mentioned syncing issues across devices and not being able to let administrators separate data easily.
Excellent tool; great tracker for billable hours
“Toggl is a very high-quality product with a substantial number of integrations designed to help small businesses that invoice based on time to get the job done better, faster, and with prettier reports. We primarily use Toggl when we have projects with billable hours, and generally use the Google Chrome add-on.”
Moving between devices isn’t seamless
One user who left negative feedback on Capterra mentioned that Toggl’s sync between its platforms is either off or doesn’t happen smoothly. The reviewer also explained that he runs the tool on mobile, web, desktop (Windows), and Chrome, and that set-up has led to duplicate messages.
Toggl Frequently Asked Questions (FAQs)
What’s included in its free trial?
Toggl’s free trial offers 30-day access to all of the functions in its Starter and Premium plans.
What tutorials does it offer?
Per its website, Toggl’s “knowledge base” contains detailed guides for each of its features.
Can I track time with other members?
Yes, you can by creating a workspace and inviting collaborators.
Our Top Time Tracking Software for Freelancers Picks
If you aren’t sure if Toggl is right for you, then this article on the Best Time Tracking Software for Freelancers & Self-Employed is a review of our top choices. Our team looked at a variety of solutions and narrowed our recommendations down based on price, ease of use, and features like reports, mobile and browser apps, and standout functions that make the app best for specific needs.