TruckingOffice Pros and Cons
Straightforward and affordable pricing
Load planner is available only in the Pro plans
Dispatch management and expense-tracking features are available in all plans
Lacks QuickBooks integration
Helpful customer service
Does not handle tax calculations, filing, and payments
Has full truckload (FTL) and less than full truckload (LTL) tools
Not optimized for mobile use
Who TruckingOffice Is Best For
- Small fleet owners who handle multiple deliveries per truckload: TruckingOffice makes it easy to manage dispatches that go to multiple customers. Users can calculate expenses automatically and allocate them in proportion to the varying loads of their customers. TruckingOffice can also help you process driver payments, compute customer bills, and generate invoices automatically.
TruckingOffice’s pricing page shows two subscription options: Basic (ranges from $20 to $75 per month) and Pro (ranges from $30 to $110 per month). The main differences between the plans include the number of trucks in the user’s fleet and access to LTL dispatch management, load planning, and driver settlement management.
(One to Two Trucks)
Mid Size Fees
(Three to Seven Trucks)
(Eight or More Trucks)
Driver Settlement Management
TruckingOffice also offers a PC Miler premium routing and mileage add-on. For reference, here are its additional fees:
- $5 per month for up to two trucks (for Owner/Operator subscribers)
- $15 per month for up to seven trucks (for Mid Size subscribers)
- $25 per month for up to 15 trucks (for Fleet subscribers)*
*You can add additional trucks for $2 per month.
All of the Basic plans include essential tools for tracking deliveries, invoices, expenses, fleet maintenance activities, and driver payments for processing. It also has Interstate Fuel Tax Agreement (IFTA) reporting, which lets you monitor miles driven and fuel gallons pumped on a per-state basis. Meanwhile, what sets Pro’s plans apart from that of Basic’s is the inclusion of the following features:
- A “FileSafe™” digital storage
- Driver settlement management
- Load planning
- LTL dispatch
- Remit to support, factoring, and quick pay tools
If you’re interested in trying TruckingOffice, then you’ll be glad to know that it offers a 30-day free trial.
TruckingOffice Alternatives 2020
Trucking Accounting Software
Independent owner-operators looking for a free accounting software solution
Trucking businesses that want to manage their employee activity and data
Trucking businesses that do not need a trucking management system―just accounting
Trucking businesses that travel outside the United States and need multicurrency support
Trucking companies with small fleets of five or fewer trucks and deep pockets
In addition to industry-specific software, your business might be served well by general-purpose small business accounting software.
TruckingOffice offers a fully featured trucking management platform with built-in trucking accounting functionalities. It can generate invoices, track fleet maintenance tasks, and calculate IFTA payments automatically. Some of its most important features include the following: expense tracking, IFTA reporting, invoice tracking, LTL dispatch, and driver settlement management.
This feature gives you a complete overview of how your company is performing by allowing you to see where your money goes. It lets you sort and track expenses, create expense records and custom expense categories, and generate reports that show totals for each category. It can also help identify spending tendencies to improve your business planning.
TruckingOffice keeps you on top of your IFTA reporting needs by providing dispatch entry screens and automatic mileage tracking. Miles and fuel consumption are recorded and sorted by state automatically, allowing you to update, edit, and manage your IFTA records.
Aside from helping you generate and track client invoices, this tool will send you notifications whenever an invoice remains unpaid. You can also edit invoices quickly, given its integration with TruckingOffice’s dispatch management feature. Moreover, you can personalize billing statements by adding your company name to it.
TruckingOffice can help you manage complex LTL loads—provided that you subscribe to one of its Pro plans. This feature enables you to put multiple loads from the same customer—or even different clients—on the same truck. It can also calculate the bill for each load automatically, depending on how much you want to charge each customer.
Driver Settlement Management
With TruckingOffice, you are granted several driver payment options, such as pay per mile and pay per load percent. Its platform also supports manual pay entries, and you can even customize how a driver’s fees are to be split, based on the negotiated agreement.
Most Helpful TruckingOffice Reviews
Users who have left TruckingOffice reviews online are generally satisfied with its performance. Many users like that it is well-organized and easy to use, while others commented that its features make trucking operations easier. Some, however, wished for QuickBooks integration and even export capabilities. Users also commented that adding a mobile app and enhancing its platform’s mobile responsiveness will help improve the user experience.
Easy to use and efficient
One user on Capterra raved about TruckingOffice’s ease of use and ability to organize information. She also mentioned that it is efficient in selecting fleets for transporting projects and calculating applicable costs. She explained that the company she works with has been able to find cost-effective fleet options and carry more loads for their partners.
Not optimized for mobile use
Another reviewer on Capterra complained that the software is not optimized for mobile use and that it takes a bit of scrolling to see the relevant information. He added that a mobile app, or at least a mobile-friendly version of its platform, will help improve the user experience.
TruckingOffice Frequently Asked Questions (FAQs)
How many users can access the TruckingOffice platform?
TruckingOffice does not limit the number of users that you can give access to, and it does not charge a per-user fee. It also gives you the ability to restrict what information is available to particular users.
Which browsers work with TruckingOffice?
TruckingOffice requires any of the following internet browsers: Internet Explorer 7 or higher, Firefox 3 or higher, Safari 4 or higher, and Chrome 4 or higher.
How can I pay for my subscription?
You can pay using your credit card―Visa, Mastercard, and American Express.
Our Top Trucking Accounting Software Picks
If you aren’t sure if TruckingOffice is right for you, then this article on the best trucking accounting software is a review of our top choices. In this guide, we looked at a variety of solutions and narrowed our recommendations down based on cost, ease of use, and key features like billing customers, paying drivers, and filing IFTA reports.