Zoho Books is an online accounting solution for small businesses that offers end-to-end accounting, automation, collaboration, and contact management tools. It can help you manage your finances, track expenses, and automate business workflows. It can also be used to send invoices and get paid online. Its pricing ranges from $9 to $29 per month, and it works best for small businesses that manage multiple customers online.
Zoho Books Pros and Cons
Limited payroll capabilities
Affordable even for small businesses
Inventory management is only offered in the highest-priced plan
Seamless integration with Zoho Suite and Zoho CRM
Lacks the ability to print checks
Comprehensive invoicing system
Reporting system needs improvement
Who Zoho Books Is Best For
- Small businesses that manage multiple customers online: Zoho Books helps you track expenses, manage projects, raise sales orders, and manage customer relationships, among others. However, it lacks a fixed asset management functionality, which can be a drawback for enterprises that handle large amounts of assets and investments.
- Freelancers: Zoho Books lets you track billable hours and raise invoices to your clients directly from the platform so that you can get paid faster.
Zoho Books Pricing
Zoho Books offers three pricing plans: Basic ($9/organization/month), Standard ($19/organization/month), and Professional ($29/organization/month). The main differences between the pricing plans include the number of users, contacts, and automated workflows/modules as well as access to premium features like bill payment, purchase approval, Twilio integration, purchase and sales orders, and inventory management.
Number of Users
Number of Contacts
Zoho Books also offers the following add-ons: user seats ($2/user/month or $20/user/year) and 50 auto-scans per month ($5/month or $50/year).
Zoho Books’ Basic plan allows users to manage up to 50 contacts and up to five automated workflows. It comes with bank reconciliation and expense-tracking features to ensure that you are always on top of your financials. It also offers project management and timesheets that lets you oversee your team’s performance. It can also be used to issue invoices, manage recurring transactions, secure sales approval, and project budgets.
The Standard plan differs from the Basic plan in that it allows management of up to 500 contacts and up to 10 automated workflows. In addition to all the features that come with the Basic plan, it also offers bill payment and vendor credits, along with reporting tags and purchase approvals. It can be integrated with Twilio.
The Professional plan is best for those who have more than 500 contacts to manage. It also allows up to 10 automated workflows. It comes with all the features offered by the Basic and Standard plans. Subscribers can use it to issue purchase and sales orders. It also includes inventory management functions.
Zoho Books offers some of the most affordable packages, making it a good fit for new and small businesses. Its most affordable plan already includes standard accounting tools like expense tracking and budgeting tools. While you have to pay more to use its inventory management functions, even the Basic plan offers robust capabilities that will allow you to focus more on running your business.
Zoho Books Alternatives 2020
Businesses that want the most widely used small business accounting software that scales as they grow
Solopreneurs and freelancers who need to streamline customer invoicing and payment collection
Businesses in the nonprofit, manufacturing and distribution, professional services, contracting, and retail industries
Zoho Books Features
Zoho Books improves your productivity by offering accounting, invoicing, and inventory management tools to ensure that your customer transactions are looked after well. Some of its notable features include the following:
The expense tracking feature manages your accounts payable to ensure that bills are paid on time. You can categorize your expenses depending on how they are utilized, whether for outlay, office supplies, or even employee per diems. You can also scan your paper bills and receipts to add them automatically to your Zoho Books account.
Zoho Books lets you create customized invoices which you can send to your customers. You can also integrate Zoho Books with your existing payment gateway to allow your customers to pay you online. Automated follow-ups can also be sent to them to ensure that they pay you on time.
This feature helps you organize and manage your inventory by capturing essential product details, including product cost, product image, stock-keeping unit (SKU), vendor details, and stock on hand.
You can eliminate repetitive tasks in your workflow through Zoho Books’ automation feature. This can be deployed for tasks such as customer follow-ups, recurring invoices, and recurring transactions.
The client portal enables your clients to update their information, make bulk payments, and download and print previous financial transactions and then share them with their contacts. Conversely, it lets you share positive feedback on social media channels, share quotes with your clients, and free yourself from sending invoices.
Zoho Books offers out of the box integrations with the following:
- Zoho Analytics
- Zoho CRM
- G Suite
- Office 365
Most Helpful Zoho Books Reviews
A majority of users have given positive Zoho Books reviews online. Many users like its user interface, saying that it is easy to learn and understand. They also cited its affordable pricing and useful features. Some, however, commented that it is not ideal for managing a high volume of transactions. Others also noted that those new to accounting may find its features overwhelming.
Useful and effective accounting features
“This software is particularly good at performing all kinds of accounting activities. Its modern and organized design allows users to perform tasks, such as sending invoices to customers and receive payments seamlessly, eliminating compliance costs and keeping a controlled expense of your budget.”
Not ideal for bigger businesses
“Zoho Books is a very good tool for small businesses. However, it is not ideal for managing a very high volume of transactions.”
—Juan Guillermo Vestweber Rincones
Zoho Books Frequently Asked Questions (FAQs)
Can I access Zoho Books on my mobile device?
Zoho Books offers a mobile app that allows you to perform accounting on the go using your iOS, Android, or Windows device.
Can I back up my Zoho Books data?
You can back up your data by clicking on the Gear icon on the top-right corner of your main dashboard and selecting Data Backup. On the next page, click Backup Your Data and Continue. The link to all your data will then be sent to your registered email address. Keep in mind, however, that you can only back up your data every 15 days.
What payment options does Zoho Books accept?
Zoho Books accepts all payments made with Visa, Mastercard, and American Express credit cards. However, if you have an annual subscription, then you may pay via PayPal or wire transfer.
Our Top Accounting Software Provider Picks
In case you still aren’t sure if Zoho Books is right for you, then this article on the best accounting software is a review of our top choices. In this guide, we looked at a variety of solutions and narrowed our recommendations down based on features like detailed financial statements, invoicing, and bill tracking.